Some applications aren't submitted through a platform — they're sent directly by email. In that case, the email itself functions as both a cover letter and a first impression. This article covers how to write that email.
The Email Is a Short Cover Letter
Even if you attach a separate cover letter document, don't leave the email body blank or write only "My resume is attached." The body of your email should be a condensed version of the structure we cover in How to Write a Cover Letter.
Subject Line
Use a clear, informative subject line:
"Application for [Job Title] — [Full Name]"
A vague subject line ("Hello") or leaving it blank can cause your email to get overlooked.
How to Write the Email Body
1. A Short Greeting and Introduction
"Dear [Name / Hiring Manager],
I'd like to submit my application for the [job title] position."
2. Summarize Why You're a Fit in 2-3 Sentences
Even if you're attaching a separate cover letter document, giving a brief summary in the email lets the reader understand your interest before they even open the attachment.
3. Note the Attachments
"You can find my resume and [my cover letter/portfolio, if applicable] attached."
4. A Short Closing
"Thank you for your consideration. I'd be happy to answer any questions."
Pay Attention to File Naming
Name your files something like "First_Last_Resume.pdf" instead of a vague name like "document1.pdf" — this both looks more professional and makes it easier for the recipient to find the file.
Prepare the resume you'll send by email quickly, in a professional format, with CV Mimarı.
Build Your Resume FreeShould You Attach a Separate Cover Letter?
If the posting is lengthy or the position is particularly important, adding a separate, more detailed cover letter document in addition to the email body can be worthwhile. For a short application, a well-written email body alone may be enough.
Pre-Send Checklist
- Is the subject line clear?
- Is your email address professional?
- Are the attachments the right files, correctly named?
- Have you checked for spelling errors?
Conclusion
In an email application, the email text itself is a first impression that shouldn't be underestimated. A clear subject line, a short but personalized body, and correctly named attachments help your application leave a professional impression.